Construction Accounting Services for Contractors and Trades Businesses in Ontario

Fully managed bookkeeping, payroll, job costing, WIP reporting, HST, and corporate tax, built for the pace and pressure of the trades. One team, one system, no loose ends.

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(647) 727-9684
What we help you with
  • Fully managed payroll for union and non-union crews
  • Job costing and real profitability by project
  • WIP reporting and project visibility
  • Daily bookkeeping and progress draw matching
  • HST, corporate tax, and CRA support
  • Cash flow forecasting and equipment strategy

The Job Site Is Quiet. The Numbers Still Don't Add Up.

It is late. The crew is gone. You are in your truck, surrounded by invoices, material slips, subcontractor messages, and progress billing deadlines, and somehow the numbers still do not add up.

Materials increased. Labour shifted. A subcontractor ran behind. The progress draw is delayed again. And no matter how hard you work, the financial side of the business keeps pulling you away from the work itself.

You know how to build. You are good at it. But the accounting and admin load has gotten heavy enough to feel like a second job, one you did not sign up for.

We hear this from construction and trades business owners across Ontario every week. It is exactly why MiAccounting provides specialized construction accounting services, built for the pace, pressure, and reality of your world.

Construction Finances Are More Complex Than Most Accounting Handles Well

Job costing, progress draws, WIP tracking, subcontractor compliance, union and non-union payroll, CCA planning, and multi-phase project reporting all require an accountant who understands how construction businesses actually operate.

Here is what we see consistently when contractors come to us. These are not signs of a poorly run business. They are signs that construction accounting requires a specialist, not a generalist.

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Job margins are unclear. Revenue looks fine on paper, but it is difficult to know which jobs are actually profitable.
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Progress billing and draw timing is creating cash flow pressure. The money is coming, but not when it is needed.
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Subcontractor compliance has gaps. T5018 filings, contractor vs. employee classification, and WSIB coordination are inconsistent.
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Payroll is taking too much time. Union rates, overtime, stat pay, and multi-crew cycles eat into hours better spent running jobs.
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HST treatment on construction work is handled without full confidence, creating real CRA exposure.
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The corporate structure is not set up to protect assets or build long-term wealth as the business grows.
Built for the Trades

Your Complete Financial Back Office, Built for the Trades

MiAccounting becomes your complete backend financial department. We understand how construction businesses operate, how progress billing works, what job costing actually requires, and what the CRA expects from trades companies.

Our service is fully managed and fully virtual. You do not need to come to an office or spend hours pulling documents together.

We build the systems, run the processes, and keep everything clean, current, and organized.You focus on production, jobs, and growth. We take care of the rest.

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Fully Managed
End-to-End Back Office
Bookkeeping, payroll, job costing, and reporting, all handled
Fully Virtual
No Office Visits Required
Everything runs securely, wherever your jobs take you
CPA + CEPA
Certified Leadership
Chartered Professional Accountant and Certified Exit Planning Advisor on your team

From First Consultation to Ongoing Peace of Mind

01
We Assess Your Current Situation
We start with a consultation to understand your business, your jobs, your current structure, and where the financial gaps are. No assumptions, no one-size-fits-all approach.
02
We Build the Right System for Your Operation
We set up or clean up your bookkeeping, payroll, job costing, and reporting so that everything runs consistently and accurately. The foundation gets built properly before anything else.
03
We Manage It All on an Ongoing Basis
From daily bookkeeping and weekly payroll to quarterly HST filings and annual corporate tax, we handle the full back office throughout the year. You always know where your business stands.
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What It Looks Like

A Complete Accounting Solution for Your Practice

Imagine ending a long week on site knowing your payroll ran cleanly, your job costs are tracked, and your books are current. You know which jobs made money and which ones to watch. Your progress draw was submitted on time and the cash flow picture is clear. Your HST is filed and your corporate tax position has been planned throughout the year.You are not buried in paperwork. You are not guessing about margins. You are not scrambling to pull financials together when the bank or the CRA asks for something. You are building. That is what effective construction accounting services should make possible.

Our Construction Accounting Services for Ontario Contractors

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Fully Managed Payroll for Trades and Construction
Weekly, biweekly, union, and non-union payroll, managed completely so your crew is paid accurately and on time, every time.
  • Direct deposit and next-day payroll options
  • PD7A remittances
  • ROEs, T4s, T4As, and T5018 filings
  • WSIB coordination
  • Overtime, stat, and vacation accuracy compliant with ESA requirements
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Job Costing and Profitability Tracking
We track every cost against every job so you always know exactly where you stand on each project.
  • Real job margins by project
  • Labour efficiency tracking
  • Material variance analysis
  • Cost overrun identification
  • Profitability by phase and cost-to-complete reporting
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WIP Reporting and Project Visibility
Work in progress reporting gives you a real-time picture of every active project so nothing falls through the cracks.
  • Percentage of completion tracking
  • Earned revenue reporting
  • Under and over billing identification
  • Cost-to-complete projections
  • True project performance reporting
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Daily Bookkeeping and Clean Financials
Accurate, current books are the foundation of every good financial decision. We handle the full bookkeeping function so yours are always in order.
  • Daily transaction posting and reconciliations
  • Accounts payable and vendor payments
  • Subcontractor tracking and compliance
  • Receipt and document management
  • Progress draw matching
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HST, Corporate Tax, and CRA Support for Contractors
Construction and trades businesses have specific HST and tax obligations that require careful, knowledgeable handling.
  • HST filings and input tax credit claims
  • Progress draw tax treatment
  • T2 corporate tax returns
  • CCA schedules for equipment and assets
  • CRA communication, audit support, and year-round tax planning
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Cash Flow and Equipment Strategy
Cash flow is one of the most common pressure points in construction. We help you plan for it so you are never caught off guard.
  • Cash flow forecasting across payroll cycles and draw timelines
  • Equipment purchase and financing planning
  • Seasonal fluctuation management
  • Working capital planning
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OpCo and HoldCo Structure for Construction Business Owners
As your construction business grows, the right corporate structure protects your assets and builds long-term wealth.
  • Separating operations from assets
  • Protecting equipment and retained earnings
  • Reducing personal liability exposure
  • Building long-term wealth through the right structure
  • Simplifying future succession or sale
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The Cost of Waiting

What Happens Without the Right Construction Accounting Support

Construction businesses that operate without specialized accounting support commonly face real, avoidable problems.

Getting the right construction accounting system in place early is always less costly than untangling problems after the fact.

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Cash flow crises caused by poor draw timing and unclear receivables trackingy
Payroll errors and ESA non-compliance leading to fines or employee disputes
HST errors and CRA reassessments from incorrect treatment of construction billing
Invisible job losses from lack of job costing, where unprofitable projects drain margin unnoticed
Subcontractor compliance gaps and T5018 filing errors
Personal assets at risk due to inadequate corporate structure

Serving Trades and Construction Companies Across Ontario

Fully virtual. Fully secure. Accessible wherever your business operates.
Toronto GTA Mississauga Brampton Vaughan Markham Richmond Hill Durham Peel York Hamilton Burlington Oakville Kitchener Waterloo Cambridge Guelph London Barrie Orillia Simcoe County Kingston Ottawa Cornwall Sudbury North Bay Thunder Bay Sault Ste. Marie Northern Ontario
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Ready to Build a Stronger, More Profitable Trade Business?

Your trade is what you master. Our trade is making sure your business is financially strong enough to scale. Book a consultation today. There's no obligation and no pressure, just a straightforward conversation about where your finances stand.
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(647) 727-9684

Let's get started

Get in touch for a free, no-obligation consultation to find out how MiAccounting can help you achieve your financial goals.

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